Overview
The Contract Acceptance feature in AgriDigital facilitates the formal acceptance and agreement of contracts. This feature helps maintain transparency, reduce disputes, and provides a complete record of who accepted what—and when.
This setting is completely configurable by users — you can enable Acceptance Required on any contract term created by your team, depending on your business needs.
💡 Important:
Enabling Contract Acceptance does not prevent deliveries, orders, or other actions being created or completed against the contract.
It also does not affect the overall status of the contract itself.
Managing activity against unaccepted contracts remains entirely up to the user.
🔧 Enabling and Configuring Contract Acceptance
Step 1: Navigate to Contract Settings
Go to Settings in the left-hand menu.
Select Transactions.
Stay on the Contracts tab.
You can either add a new contract term or edit an existing contract term.
Step 2: Configure Your Acceptance Rules
The Acceptance Required setting allows you to decide whether contract acceptance is mandatory for contracts using a particular contract term.
You can configure it to apply to:
Existing contract terms – Edit a contract term and enable Acceptance Required.
Any future contracts using this term will require acceptance.
New contract terms – When adding a new contract term, simply enable Acceptance Required.
Any contract using this term will prompt counterparties to accept.
⚠️ Note:
Acceptance can’t be enabled on the AgriDigital Platform default contract terms.
If you want to use these terms but require acceptance, copy them and create your own new contract term with Acceptance Required enabled.
This flexibility allows you to tailor the acceptance process to your operational and compliance requirements.
Step 3: Save Your Changes
Click Save to apply your configuration.
Any new contracts created using a term with Acceptance Required enabled will display an acceptance banner on the contract view, prompting the counterparty to accept.
📝 How Acceptance Works
Once Acceptance Required is enabled:
When a contract is issued, the counterparty receives an email notification containing a link to review and accept the contract.
The counterparty can open the contract directly in the AgriDigital Platform via the email link.
After reviewing, they can click Accept to record their acceptance.
Once accepted, the contract’s Accepted Status is updated to Yes.
⚠️ Editing an Accepted Contract
If any edits or changes are made to an already accepted contract (for example, base price, dates, or quantity):
The Accepted Status automatically changes to No.
The Accept Banner reappears for the counterparty to re-accept.
To ensure a smooth process:
We recommend emailing the counterparty to notify them that the contract requires re-acceptance.
You can include a link to the contract using the Copy Link feature on the contract page.
This ensures all parties always agree to the most current version of the contract.
🔒 Important Note About Acceptance and User Details
When a contract is accepted by someone not logged in to the AgriDigital Platform (for example, via a shared link):
The system records limited information about the accepting user.
Only available metadata — such as date and timestamp and IP address (if available) — will appear in the acceptance record.
💡 Recommendation:
Encourage counterparties to log in to their AgriDigital account before accepting contracts to maintain full visibility and accountability.
📊 Tracking Acceptance History
To Quickly Check Acceptance Status
Go to Contracts in the main navigation.
Click Customise View.
Search for “Acceptance” in the search box.
Click the green plus (+) icon beside Acceptance to add it as a column.
To filter results:
Click the blue funnel icon beside Acceptance.
Add your desired filter term on the right-hand side.
Click Apply & Save to retain the view or Apply to use it immediately.
To Access Full Acceptance Reports
Go to Reports in the main navigation.
Select Contract Acceptance Report.
The report includes:
Contract Number
Counterparty Name
Contract Status
Created by
Created Date
Last Updated Date
Last Updated By
Contract Accepted
Accepted Date and time
Accepted User details (where available)
Each new acceptance following an edit is logged as a new record, providing full visibility of every version accepted by your counterparties.
You can export this report for compliance, record keeping, or internal review.
💡 Tips & Best Practices
Configure Acceptance Required to match your business’s risk and compliance needs.
Encourage counterparties to log in when accepting, ensuring full audit visibility.
Communicate edits early — acceptance resets after changes.
Regularly review your Contract Acceptance Report to confirm all contracts are up to date and accepted.
Remember that Acceptance does not restrict operational activity — users manage this independently.